Staff management
Staff management, done in seconds.
Three ways to mark staff in: face recognition at the front desk (a Staff Attendance Taker — your receptionist or guard — holds the phone), QR scan locked to your school’s GPS coordinates, or plain manual check-in. Leave handled in two taps. Different views for principals, teachers and non-teaching staff — everyone sees what they need, nothing more. Staff attendance and leave management for Indian K-12 schools.
Face attendance — no extra deviceQR check-in in 2 secondsTwo-tap leave approvals
Book a demo →Key features
What you can do.
01
Face attendance — no extra hardware
Assign a "Staff Attendance Taker" role to your receptionist or security guard. They open the attendance screen on their phone at the entrance. Each staff member walks past, looks at the camera, marked. No biometric machine to buy, no fingerprint scanner that breaks down monthly — one phone at the front desk does it all.
02
QR check-in — fake-proof in 2 seconds
Teacher scans the QR at the school gate. The app checks: are you actually inside the school’s boundary? Yes — marked. No — rejected. Stops the “mark me from home” problem dead.
03
Leave requests, two-tap approval
Teacher requests leave from their phone. Principal sees it, taps approve or reject. Audit trail kept. Substitute teacher auto-suggested from whoever’s free that period.
04
Role-based views for every staff type
Principal sees the full staff register. Class teachers see their own attendance and leave balance. Vice principals, non-teaching staff (clerks, drivers, support) see only what’s relevant to them. No data leaks, no clutter.
Why AiScholr
Staff doesn’t have to feel this hard.
The usual way
- ₹40,000 fingerprint machine, monthly IT visits when it stops working.
- Paper sign-in register at the gate. Easy to fake, half the time the handwriting is unreadable.
- “Mark me as present, I’m running late” — colleague signs the register on your behalf.
- Leave application = handwritten letter, principal’s clerk files it, no record if disputed.
With AiScholr
- One phone at the front desk, held by your receptionist or guard. Face recognition runs as each staff member walks in. Zero hardware to maintain.
- Face or QR scan — both require the staff member to actually be at school.
- QR check-in rejects any attempt from outside the school boundary. Face attendance requires the actual person at the camera.
- Phone request → principal sees → two-tap approve. Timestamped audit trail kept automatically.
Common questions
You probably want to know.
How does face recognition work without a separate device?
You assign a "Staff Attendance Taker" role to a trusted person — usually the receptionist or security guard at the gate. They open the attendance screen on their phone. Each staff member walks past, looks at the camera, marked. One phone at the front desk, no separate biometric scanner needed.
What stops staff from marking attendance from home?
AiScholr’s QR scan confirms the staff member is physically at the school before marking attendance — no marking from home, no fudging. Book a demo to see how it works.
Can different staff use different attendance modes?
Yes. Many schools use face at the front desk (handled by the attendance taker) for teachers walking in, QR check-in for non-teaching staff like drivers and security, and manual fallback for anyone whose mode doesn’t work that day. Each staff member’s mode is configurable.
Can the principal see staff leave history?
Yes — every staff member’s leave requests (approved, pending, rejected) are visible on the principal’s dashboard. Every decision is recorded, so there’s no he-said-she-said if a dispute comes up later.
What happens if face recognition fails to recognise someone?
Falls back to manual marking by the admin. The next attempt usually works — we improve recognition with more photos over time. Never a blocker for the day’s attendance.
Does it work for non-teaching staff too?
Yes. Office clerks, lab assistants, sports staff, security, drivers — anyone on the school’s staff list can be in the register. Role-based views mean each person sees only what’s relevant to them.
See staff running in your school.
Live demo on your screen. No setup, no commitment.
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