Student information system
Student information system for Indian schools.
AiScholr keeps one record per student — admission number, class and section, date of birth, guardians and documents — as the master list the rest of the school reads from. Bring your whole roster in at once, promote a class up at year-end in one flow, and let parents flag a wrong detail for you to approve. Fees, attendance and report cards all point at the same student.
What is a student information system?
A student information system is the single, authoritative place a school stores every student’s record instead of scattering it across spreadsheets and paper files. Everything else — fees, attendance, marks, messages to parents — reads from that one record, so the child’s class, section and guardian details are never entered twice and never disagree between two systems.
One complete record per student
Each profile holds the student’s name, admission number, class and section, date of birth, gender, admission date and guardian contacts, and you can attach the student’s documents to the same record. Admission papers and certificates live with the profile rather than in a separate drawer, so a full picture of the child is one click away. This is the same student list the students module manages.
Import your whole school at once
Moving from registers or Excel does not mean retyping hundreds of children. AiScholr has a bulk upload for students, so an existing school brings its entire roster in during onboarding, then adds new admissions individually through the year. New joiners can flow straight from admissions into the same student list.
Promote a class in one step
At the end of the session, promotion is a single flow rather than a record-by-record edit: AiScholr moves students up to the next class and keeps a promotion history, so you can see who moved and when. The roll-over that used to eat a week of the office’s time becomes a short, checkable task.
Parents correct details — you approve them
Wrong spellings and stale phone numbers usually surface from the family, so AiScholr lets a parent raise an edit request on their child’s profile — with a supporting document attached — which the school then approves or rejects. Parents help keep the data accurate through the parent app without ever getting edit access to your master record.
Sections kept separate, the Indian way
IX A, IX B and IX C stay distinct everywhere — students are organised by class and section throughout, so a large multi-section school reads as clean, separate lists rather than one flat roll. It is the kind of India-specific structure the comparison below is about.
Part of one school platform
The student record is the spine of a complete school management software — the same login runs fees, attendance, report cards, notices and staff off this one list. You can see all 13 modules or check how pricing works.
Pricing
AiScholr uses per-student pricing built for typical Indian school budgets. Book a free demo for plans matched to your school — a free one-month trial is included after the demo, no commitment.
School calendar
Calendar
The AiScholr school calendar puts holidays, exam dates, sports day and parent-teacher meetings on one academic calendar — already open on every teacher’s and parent’s phone. Built for Indian K-12 schools and the way their year actually runs.
Explore calendar→School fee management
Fees
Build your fee structure once. Set sibling, scholarship and staff discounts. Parents pay via UPI in 90 seconds. Receipts arrive in the app instantly. No counter queue, no manual entries in the cash book. Fee management software built for Indian K-12 schools.
Explore fees→School notices
Notices
Compose once. Target class, section, or every parent in the school. Push notification lands in the AiScholr parent app — where parents already check fees and attendance daily — in seconds. See exactly which parents read it and which need a nudge. Parent communication software built for Indian K-12 schools.
Explore notices→Staff management
Staff
Three ways to mark staff in: face recognition at the front desk (a Staff Attendance Taker — your receptionist or guard — holds the phone), QR scan locked to your school’s GPS coordinates, or plain manual check-in. Leave handled in two taps. Different views for principals, teachers and non-teaching staff — everyone sees what they need, nothing more. Staff attendance and leave management for Indian K-12 schools.
Explore staff→Parent app
Parent app
Attendance live, fees in 90 seconds, notices that get read, progress reports the moment they’re published. One login covers all your children. Built for the 9 PM check from the kitchen, not the 9 AM principal meeting. The AiScholr parent app for Indian school parents — lightweight, multi-child, biometric login.
Explore parent app→Student management
Students
Every student’s full school lifecycle in one place — from registration through admission, attendance, fees and progress reports, all the way to their last day. Documents, payments, marks, leave records — all on one timeline. No checking five sheets to find one student’s history. Student management software for Indian K-12 schools — one profile, full history, role-based access.
Explore students→Progress reports
Progress reports
Subject teachers enter marks from their phone or laptop. Generate the whole class’s progress reports in one click. Parents see them the moment you publish, with the same data your office sees. One-click report card and progress tracking software, built for Indian K-12 schools.
Explore progress reports→AI attendance for Indian Schools
Attendance
Mark on a phone — or, if your school doesn’t allow phones in classrooms, snap a photo of the paper register and AiScholr’s AI reads it. Either way, parents get notified the moment their child is marked absent. AI-based attendance management built for Indian K-12 schools.
Explore attendance→Class management
Classes
Define your class structure once. Add sections under each class, map subjects, allot class teachers. Promote every student to the next class in a single bulk action at year-end. Class and section management for Indian K-12 schools — CBSE, ICSE and State board structures supported.
Explore classes→Admission management
Admissions
Track every admission from registration through document checklist to fee payment and class allocation — all in one window. Add registrations one by one or bulk-upload from CSV. Nothing falls through during admission season. Admission management software for Indian K-12 schools.
Explore admissions→Timetable management
School Timetable
Build period schedules class by class with full conflict detection — same teacher can’t end up in two classes at the same time, even by accident. Track teacher workload on the admin dashboard. Every teacher sees their own schedule on their phone, parents see their child’s classes, principal sees the whole grid — one source, three views. Timetable management for Indian K-12 schools.
Explore school timetable→Exam management
Exam Management
Schedule exams class by class. Subject teachers enter marks from their phone. Gradesheets generate in a clean standard format. Parents see results the moment you publish. Exam management software for Indian K-12 schools — schedule, mark, review, publish.
Explore exam management→Approval management
Approvals
Leave requests, student data edits, fee waivers — every approval queued in one place on the principal’s phone. Two taps to approve or reject, timestamped audit trail kept automatically. Approval workflow management for Indian K-12 schools.
Explore approvals→Built for the way
Indian schools actually run.
Foreign software gets the basics. The Indian school day breaks them on the details — sibling discounts, quarterly fees, year-end promotions, sudden closures. We built for those details from day one.
| Workflow | Generic ERP | AiScholr |
|---|---|---|
| Fee discounts | ✕Sibling, staff and scholarship discounts need a custom Excel formula every time. | ✓Discount types built right in. Applied automatically when bills go out. |
| Quarterly fee collection | ✕Built around monthly billing. Quarterly or term-based fees need Excel workarounds. | ✓Monthly, quarterly, term-based or one-off — pick whatever your school actually uses. |
| Multi-section classes | ✕Sections are an afterthought — one flat list per class. | ✓IX A, IX B, IX C are separated everywhere — attendance, marks, parent messages. |
| Year-end promotion | ✕Promote every student to the next class manually. One by one. | ✓Bulk-promote the whole school in one click. Failures stay back automatically. |
| Timetable conflicts | ✕Two teachers in the same slot, discovered Tuesday morning when both walk into different classrooms. | ✓Conflict detection on every save — you can’t double-book a teacher even by accident. Caught at build time, not Tuesday morning. |
| Sudden school closures | ✕Mass WhatsApp + pray every parent sees it before pickup time. | ✓Mark today off in the app. Every parent gets a push notification in seconds. |
FAQs
Student records, answered.
What is a student information system?
A student information system (SIS) is the single place a school keeps every student’s record — admission number, class and section, date of birth, guardians and documents — instead of spreadsheets and paper files. It is the master list every other part of the school reads from, so fees, attendance and report cards all point at the same student data.
What does a student profile hold in AiScholr?
Each profile carries the student’s name, admission number, class and section, date of birth, gender, admission date, guardian contacts and status. You can attach the student’s documents to the record too, so admission papers and certificates live with the profile rather than in a separate folder.
Can we import our existing students in bulk?
Yes. AiScholr has a bulk upload for students, so an existing school can bring its whole roster in at once at onboarding instead of typing every child in by hand. New students are then added individually through the year.
How does AiScholr promote students to the next class?
At year-end AiScholr has a promotion flow that moves students up a class, and it keeps a promotion history — so you can see who was promoted and when, rather than editing each record one at a time.
Can parents correct wrong details in their child’s record?
Yes, without giving them edit access to your data. A parent can raise an edit request for their child’s profile — and attach a supporting document — and the school reviews it and approves or rejects the change. The office stays in control of the master record.
Does it keep sections like IX A, IX B and IX C separate?
Yes. Students are organised by class and section throughout AiScholr, so a large multi-section school stays cleanly separated instead of one long flat list — and every module that reads student data sees the same sections.
One record for every student.
Live demo on your screen. No setup, no commitment.
Built by Aitulya Pvt Ltd · Designed for K-12 schools across India