School admission management software for Indian schools.

What is admission management software?

Admission management software brings every part of admission season — enquiries and registrations, the seats open in each class, the fees collected, and the final enrolment — into one record instead of paper forms, an Excel seat count and a separate fee book. It answers the questions a school office actually asks in March–April: who has applied, where does each applicant stand, how many seats are left, and who has paid — without anyone reconciling three registers by hand.

One pipeline from registration to enrolment

Every applicant moves through clear stages — new, under review, selected, waitlisted, rejected, and finally admission confirmed — so the whole intake stays organised in one list. You can move applicants one at a time or update many together in bulk, which is what a busy admission drive needs. Each registration also records how it arrived — entered at the office or submitted online — so you know where your applications come from. Explore the admissions module for the detail.

Every applicant’s details in one registration record

Each registration captures the child and both parents, contact details and full address, the class applied for and the academic year, and gets an automatic registration number — one tidy record per applicant. Nothing lives on a loose form that can be lost, and the same details flow straight through to enrolment later.

• Child’s name, date of birth, gender and category
• Father’s and mother’s names, mobile and email
• Full address — city, state and pincode
• Class applied for and the academic year
• An automatic registration number for every applicant

Class-wise seats you can actually see

Set a seat limit for each class per academic year, and AiScholr shows how many seats are confirmed and how many remain against it — a live count, not a guess. When you confirm an admission that would push a class past its limit, AiScholr stops you — so you never accidentally over-admit Nursery or Class I while other classes still have room.

Registration fees, collected and receipted

Set a registration fee per class — non-refundable or refundable — and switch it on for the classes taking applications, then record each payment by cash, card, UPI, bank transfer or cheque with a reference and receipt number. During a busy drive you can mark the fee paid for many registrations at once, and admission fees sit alongside the rest of your online fee collection so the money is never tracked in a separate book.

Turn a confirmed admission into a student in one step

Once an admission is confirmed, convert that registration into a full student in a single step — assign the class and section and AiScholr creates the student, keeps the link back to the original registration, and can invite the parent by email to set up their login. The child’s details never get re-typed into a second system, and the new admission lands directly in your student information system.

Part of one school platform

Admissions is one module of a complete school management software, where the same login also runs fees, attendance, report cards and staff — with role-based access so the admissions desk sees admissions. You can see all 13 modules or check how pricing works.

Pricing

Admission management is included in AiScholr’s per-student pricing — there is no separate charge for it. Book a free demo for a plan matched to your school; a free one-month trial is included after the demo, no commitment.