State board school management software
School management software for state-board schools.
India has dozens of state boards, and each marks and reports its own way. AiScholr does not pick one and force it on the rest — you set your board name, configure the grading scale your state board uses, and print report cards and receipts that carry your board name, affiliation number and UDISE code. Attendance, fees, notices and a parent app run from the same login, shaped to your board rather than a foreign template dropped on top of it.
What is state board school management software?
State board school management software is a single system that runs a state-board school’s everyday administration — attendance, fees, report cards, notices and records — set up to match how your particular state board marks and reports. It is the same idea as any school management software, with the reporting shaped to your board’s scheme rather than a one-size layout. Because state boards differ so much from one state to the next, the thing that matters is whether the software bends to your board — and that is exactly where AiScholr is built to be set, not forced.
Made for any state board — set by name
Your board name is a free-text field you set once during onboarding, so any state board is supported by name rather than from a fixed list — the software never assumes you are on CBSE or ICSE. Whether your school follows the Maharashtra, Uttar Pradesh, Rajasthan, Tamil Nadu or any other state board, you type your board in and the platform prints it where it belongs. This is one board-focused view of the same AI-based school ERP that also powers our CBSE and ICSE schools:
- Board name typed in free-text — every state board is covered
- Affiliation number, school code and UDISE code on documents
- A grading scale you set to your board’s marking scheme
- Percentage shown on the report card, on by default
- Class rank, letter grade and remarks shown only when you switch them on
A grading scale you set, with percentages
AiScholr does not lock you into a fixed sheet — you define the grading scale yourself, a scholastic scale for subject marks and a separate co-scholastic scale, as either a numeric-to-grade band or a direct-grade scale, and percentage stays on the report card by default the way most state boards report. Subject teachers enter scholastic marks in the progress reports module, the class teacher records co-scholastic grades and a remark per student, and both appear on the finished card. Class rank, the letter grade and per-subject remarks are each a separate toggle, so the sheet follows your school’s policy rather than a rigid layout.
Your board and affiliation on every document
Your school name, logo, address, board name, affiliation number, school code and UDISE code — along with your managing body name — are set once during onboarding and printed in the header of the documents AiScholr generates, report cards and fee receipts included. Every sheet a parent receives carries your official identity, so a report card looks like it came from your state-board school, not from generic software. The same header runs across the platform, so receipts and report cards stay consistent.
Fees, attendance and the parent app, in one login
Report cards are one module of a complete platform — the same login also collects fees online, marks attendance, sends notices and runs a parent app. Everything pulls from one student record, so a child’s marks, attendance and fees are the same data the office, the class teacher and the parent all see — no re-typing between separate tools. At the end of the session, bulk year-end promotions move a whole class up in one step.
Built for how Indian state-board schools run
AiScholr handles the details a state-board school day is made of — multi-section classes like IX A, IX B and IX C, term-based reporting, sibling and staff fee discounts, and bulk promotions — natively rather than through Excel workarounds. Sections stay separate everywhere, from attendance to report cards to parent messages, so a large school with many sections is handled cleanly. The comparison below shows the difference against a generic or foreign ERP.
Part of one school platform
This is the state-board view of the full AI-based school ERP — the same 13 modules run for state-board, CBSE and ICSE schools, with the reporting configured per school. You can see all 13 modules or check how pricing works.
Pricing
AiScholr uses per-student pricing built for typical Indian school budgets, with every module included — not sold as separate add-ons. Book a free demo for a plan matched to your state-board school, with a free one-month trial after the demo — no commitment.
School calendar
Calendar
The AiScholr school calendar puts holidays, exam dates, sports day and parent-teacher meetings on one academic calendar — already open on every teacher’s and parent’s phone. Built for Indian K-12 schools and the way their year actually runs.
Explore calendar→School fee management
Fees
Build your fee structure once. Set sibling, scholarship and staff discounts. Parents pay via UPI in 90 seconds. Receipts arrive in the app instantly. No counter queue, no manual entries in the cash book. Fee management software built for Indian K-12 schools.
Explore fees→School notices
Notices
Compose once. Target class, section, or every parent in the school. Push notification lands in the AiScholr parent app — where parents already check fees and attendance daily — in seconds. See exactly which parents read it and which need a nudge. Parent communication software built for Indian K-12 schools.
Explore notices→Staff management
Staff
Three ways to mark staff in: face recognition at the front desk (a Staff Attendance Taker — your receptionist or guard — holds the phone), QR scan locked to your school’s GPS coordinates, or plain manual check-in. Leave handled in two taps. Different views for principals, teachers and non-teaching staff — everyone sees what they need, nothing more. Staff attendance and leave management for Indian K-12 schools.
Explore staff→Parent app
Parent app
Attendance live, fees in 90 seconds, notices that get read, progress reports the moment they’re published. One login covers all your children. Built for the 9 PM check from the kitchen, not the 9 AM principal meeting. The AiScholr parent app for Indian school parents — lightweight, multi-child, biometric login.
Explore parent app→Student management
Students
Every student’s full school lifecycle in one place — from registration through admission, attendance, fees and progress reports, all the way to their last day. Documents, payments, marks, leave records — all on one timeline. No checking five sheets to find one student’s history. Student management software for Indian K-12 schools — one profile, full history, role-based access.
Explore students→Progress reports
Progress reports
Subject teachers enter marks from their phone or laptop. Generate the whole class’s progress reports in one click. Parents see them the moment you publish, with the same data your office sees. One-click report card and progress tracking software, built for Indian K-12 schools.
Explore progress reports→AI attendance for Indian Schools
Attendance
Mark on a phone — or, if your school doesn’t allow phones in classrooms, snap a photo of the paper register and AiScholr’s AI reads it. Either way, parents get notified the moment their child is marked absent. AI-based attendance management built for Indian K-12 schools.
Explore attendance→Class management
Classes
Define your class structure once. Add sections under each class, map subjects, allot class teachers. Promote every student to the next class in a single bulk action at year-end. Class and section management for Indian K-12 schools — CBSE, ICSE and State board structures supported.
Explore classes→Admission management
Admissions
Track every admission from registration through document checklist to fee payment and class allocation — all in one window. Add registrations one by one or bulk-upload from CSV. Nothing falls through during admission season. Admission management software for Indian K-12 schools.
Explore admissions→Timetable management
School Timetable
Build period schedules class by class with full conflict detection — same teacher can’t end up in two classes at the same time, even by accident. Track teacher workload on the admin dashboard. Every teacher sees their own schedule on their phone, parents see their child’s classes, principal sees the whole grid — one source, three views. Timetable management for Indian K-12 schools.
Explore school timetable→Exam management
Exam Management
Schedule exams class by class. Subject teachers enter marks from their phone. Gradesheets generate in a clean standard format. Parents see results the moment you publish. Exam management software for Indian K-12 schools — schedule, mark, review, publish.
Explore exam management→Approval management
Approvals
Leave requests, student data edits, fee waivers — every approval queued in one place on the principal’s phone. Two taps to approve or reject, timestamped audit trail kept automatically. Approval workflow management for Indian K-12 schools.
Explore approvals→Built for the way
Indian schools actually run.
Foreign software gets the basics. The Indian school day breaks them on the details — sibling discounts, quarterly fees, year-end promotions, sudden closures. We built for those details from day one.
| Workflow | Generic ERP | AiScholr |
|---|---|---|
| Fee discounts | ✕Sibling, staff and scholarship discounts need a custom Excel formula every time. | ✓Discount types built right in. Applied automatically when bills go out. |
| Quarterly fee collection | ✕Built around monthly billing. Quarterly or term-based fees need Excel workarounds. | ✓Monthly, quarterly, term-based or one-off — pick whatever your school actually uses. |
| Multi-section classes | ✕Sections are an afterthought — one flat list per class. | ✓IX A, IX B, IX C are separated everywhere — attendance, marks, parent messages. |
| Year-end promotion | ✕Promote every student to the next class manually. One by one. | ✓Bulk-promote the whole school in one click. Failures stay back automatically. |
| Timetable conflicts | ✕Two teachers in the same slot, discovered Tuesday morning when both walk into different classrooms. | ✓Conflict detection on every save — you can’t double-book a teacher even by accident. Caught at build time, not Tuesday morning. |
| Sudden school closures | ✕Mass WhatsApp + pray every parent sees it before pickup time. | ✓Mark today off in the app. Every parent gets a push notification in seconds. |
FAQs
State-board school software questions, answered.
What is state board school management software?
State board school management software is a single system that runs a state-board school’s day-to-day work — attendance, fee collection, report cards, notices, and student, staff and parent records — set up to match how your particular state board marks and reports. Because state boards differ from one state to the next, AiScholr does not lock you into one board’s sheet: you choose your own grading scale, print your board name, affiliation number and UDISE code on every document, and the tool fits your state board instead of forcing a foreign or single-board template on it.
Does AiScholr support my specific state board?
Yes. Your board name is a free-text field set once during onboarding, so any state board — Maharashtra, UP, Rajasthan, Tamil Nadu, Karnataka or any other — is supported by name, not by a fixed list. You then configure the grading scale to your board’s marking scheme, and the report cards and receipts the platform generates carry your board’s identity. It is the same platform behind our CBSE and ICSE pages, described for a state-board school.
Can I set the grading scale my state board uses?
Yes. You define the grading scale yourself — a scholastic scale for subject marks and a separate co-scholastic scale — as either a numeric-to-grade band (for example marks converted to a letter grade) or a direct-grade scale. Because most state boards report marks and percentages, percentage is shown on the report card by default, and you switch class rank, the letter grade and per-subject remarks on or off separately, so the sheet follows your school’s policy rather than a rigid layout.
Will my board name and affiliation number print on documents?
Yes. Your school name, logo, address, board name, affiliation number, school code and UDISE code — and your managing body name — are set once during onboarding and printed in the header of the documents the platform generates, report cards and fee receipts included, so every sheet a parent receives carries your official state-board identity.
Does it handle scholastic and co-scholastic grading?
Yes. Subject teachers enter scholastic marks, and the class teacher records co-scholastic grades on a separate scale you define, with a short remark per student. Both sit on the finished report card together, so the whole-child reporting your board expects is captured rather than just an exam total.
Does it cover fees, attendance and parent communication too?
Yes. Report cards are one module of a complete platform — the same login also collects fees online, marks attendance, sends notices and runs a dedicated parent app, all pulling from one student record, so the whole school runs on a single system instead of separate tools. Bulk year-end promotions move a class up in one step when the session ends.
How much does AiScholr cost for a state-board school?
AiScholr uses per-student pricing built for typical Indian school budgets, with every module included rather than sold as separate add-ons. Book a free demo for a plan matched to your school size; a free one-month trial is included after the demo, with no commitment.
Run your state-board school on one platform.
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Built by Aitulya Pvt Ltd · Designed for K-12 schools across India